Quick answer
Fogg’s Automotive Fleet & Service Center in Scotia, NY, minutes from Schenectady, services government and institutional fleets — fleet accounts include the United States Postal Service and Oshkosh — along with town, village, county, and state agencies, school districts, and non-profits. Purchase-order billing, audit-ready per-vehicle records, and NYS inspections batched by expiration across 27 bays. Fleet desk: (518) 348-7764.
What’s included
- Purchase-order billing, W-9 and insurance documentation, NYS sales-tax exemption on file
- Quotes on letterhead against bid specifications; fixed labor-rate agreements available
- Consolidated monthly statements split by department, fund, or cost center
- Per-vehicle records with photos, measurements, VIN, unit number, and odometer on every line
- NYS inspections batched by month; DOT annual inspections for units over 10,001 lbs GVWR
- A/B/C preventive maintenance by vehicle class; priority breakdown repair; pre-winter plow-truck readiness
- Postal and contract vehicles serviced to the contract specification
Signs you need this
- Your current shop can’t invoice against a purchase order or handle tax-exempt billing
- Repair records are a drawer of invoices with no unit numbers or odometers
- Inspection stickers lapse because expirations live in three spreadsheets
- Plow trucks go into the first storm without a pre-season check
- A procurement review asks for documentation your vendor can’t produce
The full guide
Public and institutional fleets have a different job than commercial ones: the vehicles have to run, the spending has to be documented, and both have to survive an audit.
A town highway pickup, a school district van, a state agency pool car, and a postal delivery vehicle need the same preventive maintenance as any other unit — but they also need a vendor that can quote on letterhead against a purchase order, invoice with VIN, unit number, odometer, and fund code on every line, keep records a comptroller can follow, and do it without the vehicle leaving service for a day.
Fogg’s has been that vendor on this Route 50 campus since 1955, and our fleet accounts include the United States Postal Service and Oshkosh.
Read the full guideShow less
Procurement is where most shops fail public fleets, so we start there.
We bill against purchase orders, keep New York State sales-tax exemption certificates on file for exempt entities, provide W-9 and insurance documentation on request, and can hold a fixed labor rate and parts structure for the term of an agreement.
We quote against published bid specifications and are prepared to work under cooperative purchasing arrangements and state-contract-style terms; ask the fleet desk which contract vehicles apply to your entity. Monthly statements consolidate every unit and split by department, fund, or cost center.
The maintenance follows the same A/B/C program as every fleet here, with the emphases public fleets need. New York State inspections are tracked by expiration and batched by month so no department has a unit with a lapsed sticker.
Trucks over 10,001 lbs GVWR get the annual DOT inspection under 49 CFR 396.17 in the same visit. Plow-equipped highway and parks pickups get pre-winter readiness in October. Postal and contract units are serviced to the specification their contract sets, with the records it requires.
Every finding is photographed and time-stamped on the unit’s record — which turns a repair invoice into a document that stands up to a board question two years later.
Capacity and schedule matter more to a public fleet than to almost anyone, because the vehicles cannot simply be rented around.
With 27 bays and 28,000 square feet we stage multi-vehicle drops around service windows — a department’s four pickups at 7:30 AM and back before the afternoon shift — and fleet units go to the front of the diagnostic queue when something breaks.
Two vehicles is enough to open an account, so a village with a handful of DPW trucks and a non-profit with three meal-route vans get the same structure as a county.
Also for one vehicle
Also for small public entities and non-profits: a village DPW with two trucks or a non-profit with three route vans gets the same purchase-order billing, records, and inspection tracking as a county fleet — two vehicles opens the account.
Start a fleet accountCommon questions
Can you bill a town, school district, or agency against a purchase order?
Yes.
We invoice against your PO with the VIN, unit number, odometer, and fund or cost-center code on every line, provide W-9 and insurance certificates on request, keep your New York State sales-tax exemption certificate on file, and consolidate everything into a monthly statement that can be split by department.
Quotes come on letterhead against your specification.
Do you work under New York State contracts or cooperative purchasing?
We quote against published bid specifications and are set up to work under cooperative purchasing arrangements and state-contract-style terms, including a held labor rate and parts structure for the term of an agreement.
Which contract vehicle applies depends on your entity and vehicle class — call (518) 348-7764 and we’ll walk through it with your purchasing office.
Do you service USPS vehicles?
Our fleet accounts include the United States Postal Service and Oshkosh. Postal and other contract units are serviced to the specification the contract sets, with the records it requires, through the same 27 bays and priority scheduling as every fleet account here.
What records do you provide for an audit or a board question?
Every unit carries a digital history with photos, measurements, and time stamps: what was found, what was approved by whom, what was repaired, parts and labor, odometer, and the invoice tied to your PO.
We export it per vehicle or per department on request, and monthly statements reconcile line by line to the invoices.
